As reserved for events or for pre-arranged site tours. Facility is available for reservations 365 days 24 hours for events. Some restrictions may apply depending on type of event.
Event Reservation Time
Please check the reservation and other permits to ensure that reserved times are correct. Client must host and be in attendance for the duration of the reservation time. Facility access and use must occur within the allotted reservation time. Reservation times must include Client’s event preparation, decorating, and/or rehearsal time as well as time after the event to remove decorations, Client equipment, and other items.
Facility Rates and Charges:
Please call Operations and Events Management for an event consultation and estimate at (530) 752-1010.
Set-up, take-down and cleaning is included in reservation fees. Additional set-ups will be charged accordingly.
Client set-up -Not permitted in this facility
Note: Penalty charges may apply if major changes are made the day of the event.
Included in Facility Use Fee
One Student Events Staff attendant throughout event.
Day of Reservation Extension
$75.00 fee in addition to facility hourly rate and staff costs
Above and beyond normal will be subject to additional labor charges
Set-up Changes day of Event
See note under “Set-Up”
Additional Support Staff
For events over 150 ppl an additional Staff Attendant will be required to properly monitor trash and porter bathrooms throughout the event.
- 60 Days: 50% of estimated charges
- 30 Days: 75% of estimated charges
- 48 Hrs: 100% of estimated charges
Estimated fees are based on information provided by Client regarding event type, the specific time reservations, labor requirements and equipment requested. Special features/late changes may involve additional fees, including any damage or loss to the facility/equipment.
Clients shall observe all applicable policies of the Putah Creek Lodge, University Event Services (UES) and the University of California, Davis, including all local, state and federal laws, and ordinances. Client shall only have the use of the facility for the sole purpose stated when reserved with UES. Client shall not make any alterations to the facility, building systems or equipment. At the end of the event, the facility shall be left in a clean, safe condition. Client shall remove own property and materials from facility, as well as those of Client’s performers, decorators and/or caterers.
Any equipment/props/decorations left in the facility must have prior approval from Facility Management or it will be disposed of 48 hours following event.
Depending on the nature and scope of facility use, Client may be required to furnish a certificate of insurance naming the University of California, Davis and various University entities as additionally insured. Proof of Workman’s Compensation Insurance and automobile insurance may also be required. Campus Recreation and Unions Event Services must receive the required certificates thirty days prior to event date.
Decorations & Signage
The following decorations are prohibited in the Putah Creek Lodge: confetti; glitter (smaller than half inch); rice; stickers; spray paint; liquid paint. For pre-approved posting areas, use only blue painters tape where allowable. No scotch/duct tape, staples, nails allowed. All decorations, including signs, banners, and murals, must be flame-retardant. Client should consult with Campus Recreation and Unions Event Services for a full overview of allowable decorations/signage and locations.
All physical and technical equipment will be set up by facility staff. Physical equipment must be in place prior to user access, this includes contracted caterers. Client will be held responsible for any Putah Creek Lodge owned equipment that is lost, stolen, damaged, or misplaced.
All special effects equipment must have prior approval by Facility Management. This includes, but is not limited to, microwave oven/chaffing dishes/candles/fog/smoke machines/strobes and black lights. The equipment listed above may require Fire Department approval.
Client must receive written authorization, in advance, from Campus Recreation and Unions Event Services for intending to bring in any equipment that requires access to facility water, high voltage electrical, campus network/hones, or the like.
The UCD Fire Department must approve the following in advance: all open flame, including candles; burning of materials; pyro-devices; torches. The Memorial Union enforces fire protection safety codes and is subject to inspection by the UCD Fire Department. No smoking is allowed anywhere in the building.
The University does not insure the personal property of Client, Client’s employees, agents, guests, and others allowed at the facility by Client against damage or loss. Campus Recreation and Unions Events Services assumes no responsibility for equipment used at events supplied by Client or another party. Campus Recreation and Unions Events Services reserves the right to approve equipment and equipment providers.
Cleaning and Damages
Client is responsible for clean-up beyond what would normally be expected for the event type. Additional charges may be applied, if not cleaned by the Client. Client is responsible for clean-up of the facility, tape, drinks, and food. Client will be charged for any damages to the facility and/or its equipment.
Catering and Alcohol
All caterers contracted to serve food in the Putah Creek Lodge must be on the campus approved catering list [http://www.cevs.ucdavis.edu/dept_cont/caterers/]. Contact University Event Services for more information.
All alcohol must be served by a UCD registered catering or bar service with a license to serve alcohol. UCD reserves the right to have an Aggie Host present when alcoholic beverages are served. The user shall pay the cost of such services.
Putah Creek Lodge management, CES, and the UCD Police shall solely determine and control security arrangements including, but not limited to, type and number of security personnel including placement and use. Client shall pay the cost of such services.
Please see our Driving Directions link for complete information
Parking is $8.00/vehicle/day, M-F, 7am-10pm Please contact TAPS at 752-TAPS for more information. For user loading and unloading, arrangements must be made in advance with Campus Recreation and Unions Event Services Management. Campus Recreation and Unions assumes no liability for any vehicles.
Directional Parking Signs
Directional parking signs may be obtained for a fee through CES at (530) 752-2813.
Except for animals certified to assist disabled persons, animals are prohibited at all facilities. Animals used as part of a performance must receive prior approval from Campus Recreation and Unions Management.
All weapons and firearms are strictly prohibited on the UCD campus.
Special requirements such as overnight watch of equipment, receiving of equipment, shipment or storage service, activation of data lines or signals, video taping, access for media/news, office services or other such requirements must be coordinated with Operations and Events Management in advance. Charges for such services may apply.
For questions & concerns regarding these guidelines, please call Operations and Events Management at (530) 752-1010.